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Article I - Name
The name of this affiliate of
the International Lactation Consultant Association (ILCA) shall be
the South Eastern Lactation Consultant Association (SELCA).
Article II - Purposes
The purposes of this chapter are:
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To serve as a
resource for breastfeeding education and support;
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To enhance the
reputation, image and credibility of lactation consultants in a
responsible and professional manner;
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To provide
continuing education for the membership and the surrounding
community; and
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To serve as a
local affiliate of the International Lactation Consultant
Association.
Article III -
Membership
Section 1.
Qualifications
New members desiring to join
SELCA may attend one affiliate meeting before membership payment is
required. Active membership begins for first time
members with payment of full or pro-rated dues. Active Members who renew full
membership dues by July 31 each year shall remain as active members. Previous
members who do not renew full membership dues by August 1 will be listed as
Inactive for a period of one year. The Inactive member will become Active
beginning the next quarter of the Fiscal Year, August 1, November 1, February 1,
and May 1. At the end of the fiscal year, July 31, the Inactive Member will be
removed as a Member.
Section
2.Voting Rights
Each active
member shall have one vote in the election of officers and in all matters
concerning SELCA. Inactive members will have one vote at the beginning the next
quarter in which full dues are paid. (In order to vote for officers in May, full
membership must be paid by April 30).
Section 3. Membership Benefits
Active Members may attend
quarterly meetings, borrow informational publications and tapes, receive
information, support and encouragement from colleagues, and receive SELCA
correspondence by email. Inactive members may attend meetings, but will not
receive CERP credits until the beginning of the quarter after full dues are
paid.
Article IV - Officers
The officers of this
organization shall be International Board Certified Lactation
Consultants and current members of ILCA. They shall be elected from
and by the membership. Officers shall be:
President
President-Elect
Vice President
Recording Secretary
Membership Secretary
Treasurer
Member-at-Large
These seven officers plus the
Website Manager and the immediate
Past-President make up the Executive Board, which is responsible for
the operation of the Affiliate group. The immediate Past-President
and Website Manager shall be non-voting members of the Executive
Board. A President-Elect shall be on the ballot each year for a
one-year term. The President-Elect will assume the office of
President for one year after the one-year term as President-Elect.
Following this term, the President will then assume a one-year term
as immediate Past-President. Other officers shall be elected for a
term of two years.
Section 2.
Vacancies
A vacancy in the office of
President shall be filled by the President-Elect. If there is no
elected President-Elect, the office shall be filled by the
Vice-President until a successor is elected. A vacancy in all other
offices shall be filled by majority vote of the Executive Board.
Section 3.
Removal
An officer may be removed
from office by an affirmative vote of 3/4 of the entire
membership if removal shall serve the best interests of
SELCA.
Section 4.
Duties and Responsibilities
1. The
PRESIDENT shall be the organizational
representative of SELCA and preside over all meetings. The President
shall make every effort to attend and represent SELCA at the yearly
ILCA conference.
2. The
VICE-PRESIDENT shall be educational programs/ CERPS chairperson and
will be responsible for meeting location, date, time and speakers.
The Vice- President shall assume the office of President should the
President be unable to complete his/her term and there is no current
President-Elect.
3. The
PRESIDENT-ELECT shall assist the President when necessary, perform
the duties of the President in her/his absence, succeed to the
office of President should the President be unable to complete
her/his term, and succeed to the office of President at the end of
the President’s term.
4. The
RECORDING SECRETARY shall record minutes at the Executive Board meetings and
distribute the minutes to the current officers. The Recording Secretary will
record minutes at the Membership Business meetings and distribute the minutes of
the meetings to the current officers and the Website Manager. The Recording
Secretary will handle chapter correspondence as designated by the President.
5. The
MEMBERSHIP SECRETARY shall be
responsible for E-mailing all meeting notices to Active Members.
This officer is responsible for maintaining a current membership
list and for updating the membership roster annually.
6. The
TREASURER will be the principle financial officer responsible for
the collection of affiliate membership dues, the disbursement of
funds, and accurate accounting of all monies.
7. The
MEMBER-AT-LARGE shall represent members
who are not IBCLCs, be responsible for publicity, and assist with
board responsibilities as needed. The Member-at-Large is the
resource person concerning membership in SELCA, and ILCA and for
information related to IBCLC certification.
8.
The
WEBSITE MANAGER will be responsible to update the
www.selca.info website. The website will inform members of upcoming
SELCA meetings, lactation related conferences, and other pertinent notices.
9. The
EXECUTIVE BOARD shall define the operating guidelines for SELCA.
These guidelines are to be revised and approved at the first board
meeting after a new President takes office. The President will
present the guidelines at the first quarterly meeting. They will be
incorporated into the minutes of that meeting.
Section 5.
Executive Board Member Benefits
These
benefits can be found in the Operating Guidelines.
Article V -
Operating Guidelines
The Operating Guidelines will
serve to assist the board with business matters of SELCA. The
Operating Guidelines will include:
1. Dues
schedule for the fiscal year;
2. Speakers’
compensation;
3. Board
member’s reimbursable expenses; and
4. Other
items deemed appropriate by the Board.
Article VI - Nominations and Elections
The immediate Past President will
serve as Chair of the Nominating Committee.
The Board will appoint three additional members to the Nominating
Committee who will secure a slate of candidates for office from
among the membership. All members will be notified of the slate of
candidates by mail in April. Space will be provided on the ballot
for write-in votes. Ballots shall be returned to the Nominating
Committee by mail before the date of the annual May meeting or
submitted in person at the May meeting. Officers shall be elected by
a majority of those voting.. New officers shall assume their
responsibilities at the conclusion of the May meeting.
Article
VII - Voting
Board members may
decide on rules and regulations for the conduct of their meetings
and management of the association as they deem proper.
Proposed expenditures of
more than $400.00 shall be presented to members at the next
meeting for a simple majority vote if quorum (1/10) of total
membership is present.
By Law
changes and election of officers shall be announced by Electronic mail to all
current active members and collection of ballots shall be returned by electronic
mail or United States Postal Service. The ballots will be counted by appropriate
committee members. These bylaws may be amended or repealed by affirmative vote
of at least sixty-six percent (66%) of the members present and voting at a
meeting of the membership called for the purpose of acting upon such amendments
or by ballot executed in writing or by electronic mail, provided proper notice
of at least two weeks has been given to the entire membership for each proposed
change.
Other issues will be voted on at
the scheduled meeting by simple majority vote if quorum (1/10)
of membership is present.
Article VIII - Meetings
Meetings shall be held no
less than twice a year. All members shall be notified of each
meeting.
Article IX –
Committees
Committees shall be formed at the
discretion of the Executive Board.
Article X - Fiscal Year, Membership Dues
The fiscal year of SELCA
shall be August 1 through July 31. Annual membership dues are required no later
than July 31st regardless of date of
previous membership payment. Annual membership dues will be
determined by a majority vote of the Executive Board.
Article XI - Dissolution
Members must be notified by
mail of intent to dissolve. SELCA may be dissolved by a vote of
a majority of those voting. Upon dissolution, any assets shall
be distributed to ILCA or to any charitable organization whose
purposes are breastfeeding education and support. The
distribution will be decided by the board.
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